S SourceNow VMS Vendor Management System Book a call
99% compliance readiness95% staffing fill rateLive in 3 weeks

Every Credential Verified. Every Shift Accounted For.

SourceNow VMS is the AI-powered system of record for your contingent workforce. Licenses, timesheets, vendor performance and spend stay tracked, audit-ready and in one place.

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Free implementation. No long-term contracts.

Why teams switch

Fragmented vendor data is where compliance goes to die

When timesheets, credentials and vendor contracts live in separate systems, every audit is a scramble and every invoice is a guess.

The old way

  • ×Manual data entry causes billing errors and delayed payments, with hours that never match invoices
  • ×Answering one question about spend or approvals takes a spreadsheet, three tabs and a follow-up email
  • ×Unfilled shifts, attendance gaps and missed rest periods pile up with no early warning
  • ×Vendor contracts and markups are tracked in fragments, so nobody sees the full picture

The SourceNow way

  • ✓Digital timesheets with automated approvals that sync directly with payroll
  • ✓Automatic tracking of licenses, credentials and documents keeps you audit-ready at all times
  • ✓AI-powered demand scheduling predicts staffing needs before shifts go unfilled
  • ✓Live dashboards put workforce spend, vendor performance and compliance in one verified view

Features

One verified system for your entire extended workforce

Core VMS covers the fundamentals. The Healthcare edition adds locums scheduling, credential verification and clinical workforce management.

I

Saaji AI assistant

Ask by voice or text and get instant answers on spend, vendors and performance. No report building required.

II

Onboarding and compliance automation

Licenses, credentials and documents are tracked and verified automatically, so audit-ready files are always current.

III

Time tracking with payroll integration

Digital timesheets and automated approval workflows sync with payroll, ending reconciliation disputes.

IV

Real-time analytics

Live dashboards show workforce spend, vendor performance and compliance data as it happens.

V

AI-powered demand scheduling

Predicts staffing needs before they arise, so critical roles get filled before gaps hit operations.

VI

Healthcare VMS edition

Locum tenens scheduling, credential verification and clinical workforce management built on the Core VMS foundation.

VII

Global and mobile by design

Multi-language, multi-currency, mobile-first platform for distributed teams across countries and sites.

VIII

Direct sourcing and gig recruitment

Integrated tools for vendor selection, onboarding and candidate sourcing in one workflow.

Getting started

A disciplined 3-week path to go-live

A clear path from first step to measurable outcome.

I

Week 1: Kickoff and configuration

An automated onboarding portal captures your locations, roles, requirements, cost codes and business rules to configure the platform.

II

Week 2: Supplier onboarding

SourceNow leads supplier registration, contract execution, messaging and training so vendors are ready on day one.

III

Week 3: Migration, testing and launch

Open jobs, create assignments, validate workflows and launch the program with your data verified end to end.

95%staffing fill rate
99%compliance readiness
3 weeksfrom kickoff to go-live
100%cloud and mobile platform

Good to know

Questions procurement and HR teams ask first

How long does implementation take?+

Three weeks from kickoff to go-live. Week 1 covers platform configuration, Week 2 covers supplier onboarding and training, and Week 3 covers migration, testing and launch. Implementation is free.

Do you support healthcare and clinical workforces?+

Yes. The Healthcare VMS edition adds locum tenens scheduling, credential verification and clinical workforce management on top of the Core VMS foundation.

How does SourceNow keep us audit-ready?+

Licenses, credentials and documents are tracked and verified automatically, so your credential files stay current without manual chasing. SourceNow reports 99% compliance readiness.

Can we manage vendors across multiple countries?+

Yes. The platform is multi-language and multi-currency, built mobile-first for global teams.

Are we locked into a long-term contract?+

No. SourceNow states no long-term contracts, positioning the program as low risk with high agility.

What is Saaji AI?+

An AI assistant built into the platform. Ask it by voice or text about spend, vendors or performance and it answers instantly, without you building reports.

Move forward

Put your contingent workforce on verifiable footing

Free implementation, a 3-week go-live and no long-term contracts. Book a call to see your compliance gaps closed.

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